25th April 2019

Do You Want to Lessen the Overwhelm While Taking Your Business to the Next Level?


Do You Want to Lessen the Overwhelm While Taking Your Business to the Next Level?

Here Are 3 Simple Ways That a Freelance PA/VA Can Help!

PAs and VAs can usually work remotely — so there’s no need for you to provide office space or equipment.

If you’re a business-owner whose workload has become unmanageable and your time is eaten up with fiddly admin tasks, perhaps you’ve already considered the benefits of hiring an effective assistant to lighten the load. But what items from your growing to-do list can you outsource on a pay-as-you-go basis to let you concentrate on client contact, income-generation and business growth? Here are just 3 of the many tasks that PAs/VAs can tackle…

1. Secure Your Presence at High-Profile Events

So you want to attend an event to showcase your product or service and get directly in front of your target market? Sourcing potential events, making an initial enquiry and familiarising yourself with booking conditions — keeping track of enquiries, applications and bookings can be an overwhelming and time-consuming task when you are busy running your business!

An experienced, skilled assistant can step in at these key times to provide a range of administrative services — they’ll liaise with venues and event organisers, compile information for applications and submit the relevant paperwork on time.

Handing over the job to an assistant means they can also monitor progress on your behalf. No more chasing up organisers for a decision, fiddling about with application forms or scanning insurance records and safety certificates — all you need to do is turn up on the day of the event and get chatting to your potential customers!

2. Assistance with Organising Your Workshops and Seminars

We only need to look at Eventbrite or social media to see how a growing number of businesses use taster sessions and workshops as a way of connecting with their potential customers. These events are a fantastic chance for people to experience a brand without a substantial commitment of their time or money.

However, putting together one of these events requires a LOT of work behind the scenes; arranging the ideal venue, promoting the event and identifying and connecting with potential attendees. Enlist the help of a PA/VA and not only can they take care of all of the above, but they can also provide on-site support on the day of the event. They’ll concentrate on the logistics of setting up the venue & equipment and look after your guests — easing your stress so that you can quietly focus on preparing a first-class presentation of your product or service.

3. Streamlining Your Contacts and Leads’ Information

Business cards, contact apps, post-it notes, LinkedIn and spreadsheets — just a few of the places where your potential customers’ details might be stored! With GDPR on the horizon, now is the time to thoroughly review the way that you collect, store and use data.

Smarter use of systems can revolutionise the way you run your business. Just picture having your potential and existing clients’ details and history at your fingertips in one place! Emails, phone calls, conversations and transactions can all be seen at a glance on a timeline in a CRM system. Feedback questionnaires from seminars and workshops can simply be scanned into the system and attached to an individual’s record for you to refer back to — no more filing cabinets overflowing with paper!

A dedicated assistant can consolidate all of your client/lead information, importing it into a CRM system and ensuring all information is clear, current and close to hand. By integrating it with an email marketing programme, they can even set up and process your email marketing activities, so that information and offers can be regularly communicated to your audience in a consistent and professional manner.

So, the next time you think ‘there just aren’t enough hours in the day’, consider how some external support could be the answer you’re looking for to help take the pressure off so that you can concentrate on the things that matter most.

Better Organised offers a range of PA & administrative services for freelancers and SMEs. Please visit www.betterorganised.uk for details of services and client testimonials, or email kate@betterorganised.uk to arrange a FREE consultation.


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